Primer
Auditing saga for small and medium businesses has a different trajectory from that of enterprises. There are some advantages and some disadvantages to being a small company—on the positive side, they have agility and adaptability, but on the negative side, they lack scale and don’t have business momentum and consistency. Owing to this unique position, a run-of-the-mill auditing and inspection software solution is not going to make a cut with them; they need something that has been designed keeping in mind their pain points and strengths. But choosing the best survey software based on its strengths and weaknesses is not as easy as it seems; it requires industry insights, knowledge of standards, and the ability to predict future outcomes in your industry. A solution consultant may help them with that, but here we are, based on our understanding and experience in this field, introducing you to an advanced auditing software that’s just right for small and medium businesses. But before that, we will take you through auditing pain points for small and medium businesses, features to look for in an audit management software, and how such a solution can help your business.
Auditing pain points for Small and Medium businesses
- Manual data collection, inaccurate reporting, misplaced documents, and human error
- Auditing standard-specific templates is not available, and there is unstructured reporting; as a result, you don’t get site-hierarchy-wise reports.
- Inability to create on-the-fly inspection forms, letting manual work and automation disrupt your work. Embedded analytics are missing, and identifying, tracking, and resolving non-compliance is not possible.
- Lack of an automation platform to facilitate collaboration between teams located at different sites
- Inability to ask the right questions as there are no predefined survey questions
- The existing software solution doesn’t have the facility to collect data from internet-free areas offline and later merge it with a centralized data store.
- The existing software solution lacks specific features, for example, calendaring and assigning users to tasks, that are necessary for auditing success, especially for small and medium companies.
- A unified system that can easily fit into your existing ecosystem and exchange data with other systems in the network is missing.
What should you look for in audit management software?
To answer this question, you need to be introspective. As we are writing this blog with the interests of small and medium corporations in mind, we will highlight the requirements that just fit the bill for these corporations. One specific area in which these organizations need to be audit-ready is the environment, health, and safety (EHS) audit. A befitting audit solution should help your organization remediate operational issues in EHS compliance and quickly identify risks to mitigate them and stay compliant. The best audit software should simplify regulations, help satisfy compliance, streamline follow-up processes, and help take corrective actions. Basically, you should look for these points:
- Audit lifecycle management, recording observations, helping compliance, identifying, tracking, and resolving non-compliance
- In whichever industry you are in, it should be just appropriate to fulfill the requirements of all audit standards. ISO, OHSAS, and others
- Create inspection forms to meet the requirements of specific rules in relevant auditing standards.
- It should offer seamless collaboration amongst teams representing different sites, hierarchies, and functions in a multi-tiered audit assessment.
- On-the-fly audit capabilities for remote area audits with photography and videography capabilities
How does inspection and audit software help your business?
The following table summarizes how an audit management system helps small and medium businesses stay in compliance.
- Enforce compliance on sites. Creates a site hierarchy with roles and access rights defined for each site to enforce compliance at each level, starting right from the top.
- Custom built for standards Specific compliance templates are built keeping regulatory rules in mind so that you can shape your organization’s policy as per the specified rule.
- Tracking Non-Compliance: Continuous monitoring of processes and assets to detect non-compliance and assign employees to resolve the non-compliance
- Satisfying Security standards: security-specific templates that focus on security clauses to enforce policies that fix up security issues
- Make sure you are in EHS compliance. Many organizations, located in different countries, have to fulfill different audit requirements; EHS is one of them. Pre-defined templates were made keeping in mind the different geographical areas that you serve.
- Endpoint Compliance: Spread the audit scope right from the CEO’s desk to endpoints with effortless monitoring.
- Internal Compliance: Customizable survey templates to allow you to stay compliant with internal compliance
- Unified Audits: This Gives a unified view of different audit requirements and how you can achieve them.
- Regulating assets: an integrated platform with centralized control to regulate compliance on every asset
How can WovVIA transform your Auditing landscape?
Let me introduce you to WovVIA, a compliance audit software from WovVTech that is just perfect, that just makes the cut, and that just turns things around for small and medium organizations. Here are its features:
WovVIA Features
- A very simple, unified, powerful, and cloud-based internal audit software solution for small and medium businesses
- Create audit and inspection forms using pre-defined templates, both online and offline. Define answer types like free text, radio buttons, and checkboxes.
- Plan, schedule, and assign audits to the right employees to remove the scope of manual error and increase efficiency.
- See how the audit is progressing and make employees accountable for auditing.
- A role-based system where every employee has a profile and this structure gains credibility with authentication
- Photography and videography to record facts and figures towards completing auditing
- Easily integrate with your existing ecosystem with open APIs.
- Audit data captured through WovVIA is shared with another useful product, WovVBI, from the WovVTech suite, which helps in analytics.
- Measure compliance progress by comparing the audit data across periods and locations.
- Identify non-compliance, log tickets, track actions, and close the non-compliance.
- An insightful dashboard that consolidates data from multiple sources and offers DIY reports
WovVIA Use Cases
The following are the common use cases of the WovVIA:
- Store opening audit, site inspection, mechanical audit, electrical audit, and plumbing audit
- Security audit, ISO, green building audit, food outlet audit, and facility management audit
- Fire safety audits, waste audits, energy audits, and other compliance audits
Conclusion
We have taken this opportunity to write a blog to familiarize you with the pain points small and medium organizations face in auditing. We have also enlightened you on how you should choose the best safety audit software that best suits your interests, and then we have elaborated on how such a solution can benefit you in the long run. Sticking to the context, we have introduced WovVIA that is just right for small and medium organizations. This blog will not only make you conscious of the problems that organizations are facing with regard to auditing, but it will also help you understand how an internal audit software solution will smooth the way for auditing. Having experience in the auditing field, we have saved you from the labor of visiting a software consultant and shed light on an advanced auditing solution, WovVIA, that’s just perfect for all auditing needs.