Primer
Auditing saga for small & medium businesses have a different trajectory from that of enterprises. There are some advantages & some disadvantages of being a not so big company— on the positive side they have agility & adaptability but on the negative side, they lack scale, they don’t have business momentum & consistency. Owing to this unique position, a run-of-the-mill auditing & inspection software solution is not going to make a cut with them, they need something which has been designed keeping in mind their pain points & strengths. But choosing the best survey software, based on their strengths & weaknesses is not that easy as it seems, it requires industry insights, knowledge of standards & ability to predict future outcomes in your industry. A solution consultant may help them in that, but here we are, based on our understanding & experience in this field, introducing you to an advanced auditing software that’s just fit for small & medium businesses. But before that, we will take you through auditing pain points for small & medium businesses, features to look for in an audit management software, & how such a solution can help your business.
Auditing Pain-Points for Small & Medium businesses
- Manual data collection, inaccurate reporting, misplaced documents & human error
- Auditing standard specific templates is not available and there is an unstructured reporting, as a result, you don’t get site-hierarchy wise reports
- Inability to create on-the-fly inspection forms, letting manual work & automation disrupt your work
- Embedded analytics is missing and identifying, tracking & resolving non-compliance is not possible
- Lack of an automation platform to facilitate collaboration between teams located at different sites
- Inability to ask the right questions as there are no predefined survey questions
- The existing software solution doesn’t have the facility to collect data from internet-free areas offline & later merge with a centralized data store
- The existing software solution lacks specific features, for example, calendar & assigning users to tasks, that are necessary for auditing success especially for small & medium companies
- A unified system that can easily fit in your existing ecosystem & exchange data with other systems in the network is missing
What should you look for in an Audit Management software?
To answer this question, you need to be introspective. As we are writing this blog keeping the interest of small & medium corporations in mind, we will highlight the requirements that just fit the bill for these corporations. One specific area in which these organizations need to be audit ready is environment, health and safety (EHS) audit. The befitting audit solution should help your organization to remediate operational issues in EHS compliance & quickly identify risks to mitigate them and stay compliant. The best audit software should simplify regulations, help satisfying compliance, streamline follow up processes & help to take corrective actions. Basically, you should look for these points:
- Audit lifecycle management, recording observations, helping compliance, identifying, tracking & resolving non-compliance
- In whichever industry you are, it should be just apropos to fulfil the requirements of all audit standards ISO, OHSAS & others
- Create inspection forms to meet the requirements of specific rules in relevant auditing standards
- It should offer seamless collaboration amongst teams representing different sites, hierarchies & functions in a multi-tiered audit assessment
- On-the-fly audit capabilities for remote area audits having photography & videography capabilities
How does an Inspection & Audit software help your business?
The following table summarizes how an audit management system helps small & medium businesses in compliance
- Enforce compliance on sites – Creates a site hierarchy with roles & access rights defined for each site to enforce compliance at each level starting right from the top.
- Custom built for Standards – Specific compliance templates built keeping regulatory rules in mind so that you can shape your organization’s policy as per specified rule.
- Tracking Non-compliance – Continuous monitoring of processes & assets to detect non-compliance and assign employees to resolve the non-compliance.
- Satisfying Security standards – Security specific templates that focus on security clauses to enforce policies that fix up security issues.
- Make you EHS compliance – Many organizations, located in different countries, have to fulfil different audit requirements, EHS is one of them. Pre-defined templates made keeping in mind different geographical areas that you serve.
- Endpoint Compliance – Spread the audit scope right from the CEO’s desk to endpoints with effortless monitoring
- Internal Compliance – Customizable survey templates to allow you stay compliant to internal compliances.
- Unified Audits – Gives a unified view of different audit requirements and how you can achieve them.
- Regulating assets – An integrated platform with centralized control to regulate compliance on every asset.
How can WovVIA transform your Auditing landscape?
Let me introduce you to WovVIA – a compliance audit software from WovVTech that is just perfect, that just makes the cut & that which just turns the things around for small & medium organizations. Here are its features.
WovVIA Features
- A very simple, unified, powerful & cloud-based internal audit software solution for small & medium businesses
- Create audit & inspection forms using pre-defined templates, both online & offline. Define answer types like free text, radio button & checkboxes
- Plan, schedule & assign audits to the right employees to remove the scope of manual error & increase efficiency
- See how the audit is progressing & make employees accountable for auditing
- A role based system where every employee has a profile and this structure gets credibility with authentication
- Photography & videography to record facts & figures towards completing auditing
- Easily integrates with your existing ecosystem with open APIs
- Audit data captured through WovVIA is shared with another useful product – WovVBI from WovVTech suite, that helps in analytics
- Measure the compliance progress by comparing the audit data across period & location
- Identify non-compliance, log tickets, track actions, & close the non-compliance
- An insightful dashboard that consolidates data from multiple sources & which offers DIY reports
WovVIA Use Cases
The following are the common use cases of the WovVIA.
- Store opening audit, site inspection, mechanical audit, electrical audit, & plumbing audit
- Security audit, ISO, green building audit, food outlets audit, & facility management audit
- Fire safety audit, waste audit, energy audit & other compliance audits
Conclusion
We have taken this opportunity of writing a blog to familiarize you with the pain points small & medium organizations face in auditing, we have also enlightened you with how you should choose the best safety audit software that best suite your interest & then we have elaborated how such a solution can benefit you in the long run. Sticking to the context we have introduced WovVIA – a free survey software that is just fit for small & medium organizations. This blog will not only make you conscious of the problems that organizations are facing with regard to auditing, it will also help you understand how an internal audit software solution will smooth the way for auditing. Having experience in the auditing field, we have saved you from the labour of visiting a software consultant, and shed light on an advanced auditing solution – WovVIA that’s just perfect for all auditing needs. There is one more thing that we forgot to mention, this solution is available in FREE-FOREVER format, so that you can try it and use it for free for as long as you want, without paying anything. So, that’s called being a true organizational samaritan.