Job Summary:
WovV Technologies, Global Business Productivity SaaS Company, is hiring for Projects Co-ordinator – Healthcare Research and Insights for Remote Location.
WovVTech’s suite of products are now empowering users across 3000 locations in 50 countries to digitise their operations, get real-time decision-driven analytics, and improve productivity. It counts global fortune 500 companies as its customers for SaaS products and technology services.
Experience: 3 to 4 Years
Work Timings – 12 noon to 9 PM (IST) (Candidate need to be flexible)
Job purpose:
The Offshore Project Coordinator is a mid-level role that supports the delivery of high-quality market research projects across multiple markets. While not responsible for project ownership, this person plays a critical role in supporting Project Managers and Directors with coordination, fieldwork logistics, supplier communication, and proposal support. This role suits someone with a few years of relevant experience, strong organisation skills, and the ability to juggle multiple projects simultaneously.
Key responsibilities:
Project coordination
- Attend kick-off calls and meetings, take notes and track progress accordingly
- Create update sheets and fieldwork schedules for live projects
- Liaise with suppliers, managing recruitment, materials, scheduling, and ensuring compliance with timelines.
- Track project timelines, and help prepare project status updates.
- Conduct initial checks of screeners, questionnaires, and research materials for accuracy.
Proposal support
- Support proposal development through desk research and feasibility checks.
- Help prepare and gather RFQs
- Help negotiate costs with suppliers and generate accurate costings
Supplier management
- Build positive working relationships with suppliers and freelancers.
- Hold suppliers accountable for timelines, deliverables, and quality.
Compliance & data protection
- Ensure AE reporting processes and documentation are correctly followed during projects.
- Maintain project documentation and compliance materials as per internal SOPs.
- Assist with quality control and compliance documentation.
- Assist in preparing projects for internal audits.
Efficiency & tech integration
- Actively use company-approved AI tools to enhance speed, accuracy, and workflow quality.
- Identify opportunities to automate repetitive tasks or improve team efficiency.
- Contribute ideas for improving project management processes and templates.
Team culture & collaboration
- Communicate clearly and consistently with onshore team members (UK/US).
- Demonstrate professionalism, accountability, and enthusiasm in daily interactions.
- Embrace our values: We are always brave, We are proud of our work, We are in it together.
- Work collaboratively with a flexible and proactive mindset.
Knowledge, skills & experience:
Essential:
- 1–3 years of experience in market research project coordination, operations, or similar roles.
- Strong understanding of qualitative and/or quantitative fieldwork processes.
- Experience working with external suppliers/stakeholders and managing multiple deadlines.
- Highly organised and able to prioritise tasks across concurrent projects.
- Clear written and verbal communication in English.
- Proficiency in Microsoft Office and collaboration tools (e.g., SharePoint, Teams).
Desirable:
- Exposure to healthcare/Pharma market research.
- Familiarity with Pharmacovigilance (AE reporting) protocols.
- Prior experience supporting costing or feasibility during proposals.
- Experience using AI or automation tools to streamline project tasks.
Personal attributes
- Positive, can-do attitude and eager to learn.
- Naturally collaborative and team-oriented.
- Proactive problem solver, confident to raise issues early.
- Calm under pressure, thrives in a fast-paced remote environment.
- Embodies an “AI-first” mindset to optimise workflows.
Key Performance Indicators (KPIs)
- Accuracy and timeliness of tasks.
- Proactive and clear communication with PMs, suppliers, and researchers.
- High-quality support for proposals.
- High accuracy in costing exercises.
- Effective use of AI tools to reduce manual work.
- Contribution to efficient and audit-ready project documentation.
Benefits and Perks :
- Work from Home / Remote Working
- Flexibility in timing
- 5 Days working
- Team Outing
- Exciting career path with an exponentially growing company
- Fun activities
- Abroad opportunities
- Deserving compensation
